Release of Information and Access to Records
The Family Education Rights and Privacy Act (FERPA) requires the written consent of the student
for the release to anyone (including parents) of other than "directory information". The following
statement is Dodge City Community College's Annual Notification to students of their rights under
For the purpose of this policy, Dodge City Community College has used the following definitions of
Student -- any person who attends of has attended Dodge City Community College
Education Records -- any records (in handwriting, print, tapes, film or other medium) maintained by
Dodge City Community College or an agent of the college which is directly related to a student, except:
A personal record kept by a staff member if it is kept in the sole possession of the maker
of the record and is not accessible or revealed to any other person except a temporary
substitute for the maker of the record.
An employment record of an individual whose employment is not contingent on the fact
that he or she is a students, provided the records is used only in relation to the
Records maintained by the college unit if the records is maintained solely for law
Alumni records which contain information about a student after he or she is no longer
in attendance at the College and which do not relate to the person as a student.
Dodge City Community College designates the following items as Direction Information: student name,
address, telephone number, date and place of birth, major field of study, participation in officially
recognized activities and sports, weight and height of members of athletic teams, dates of attendance,
degrees and awards received, most previous school attended, and photograph. Dodge City Community College
may disclose any of these items without prior written consent, unless notified in writing to the contrary.
A Student Has the Right to:
Inspect and review the student's education records.
Seek amendment of the student's education records that the student believe to be
inaccurate, misleading, or otherwise in violation of the student's privacy rights.
Consent to disclosures of personally identifiable information contained in the
student's education records, except to the extent that the ACt and paragraph 99.31
authorize disclosure without consent.
File with the Department of Education a complaint under paragraphs 99.63 and 99.64
concerning alleged failures by the educational agency or institution to comply with
the requirements of the Act and this part.
Students may exercise the right to inspect and review education records by submitting a written request to
the Registrar or his/her designee. Students may request amendment of records under paragraph 99.20 by
submitting a written request to the Registrar of his/her designee. If the education records are more than
one year old, students may request amendment of records under paragraph 99.20 by submitting a written
request to the Instructional Council. Education records may be disclosed under paragraph 99.31 (a)(1)
to school officials who have a legitimate educational interest in the records. Other disclosures under
paragraph 99.31 will be considered on a case by case basis.